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However, note that this function only works if the e-mail recipient has not yet opened the message. To attempt to recall a message in Outlook, open the Sent Items folder. In this folder, double-click the message to recall, opening it in its own “Message” window. For the inconvenience, mac user doesn’t use or find recall mail in Outlook for Mac. Recall email message in Microsoft Outlook 2016/ 2013/ 2010. If you sent a new mail message to the wrong ID or wrong person when you can remove from our end before message read or Open/view at the receiving end. Sep 25, 2019 See how to recall an email in Outlook 365, 2019, 2016, 2013 and 2010 and undo sending in Gmail. Learn why a recall may fail and how to recover a message retrieved by the sender. Mar 21, 2019 If you're using Outlook 2003-2013 on an Exchange server you might be able to retrieve the email before your work team sees it. How to Recall or Unsend a Message in Outlook. Hi Dennis.R.Johnson, Recalling a sent email is not feasible in Outlook 2016 for Mac. Here is an official document for your reference: Can I recall a sent email in Outlook 2016 for Mac? While I totally understand your concern to have this feature included. Apr 22, 2018 About this tutorial: Video duration: 46 How to recall an email message in outlook 2010 and 2013 scrubly. This option is not available using the microsoft outlook web app (owa) or 2011 2016 for mac sorry, (2011 2016) does have ability to recall a message. Microsoft en us outlook help recall or replace an email aug 4.
Last updated on October 4th, 2018 at 12:11 pm
Accidentally sent a message to wrong person, Well don’t get panic you can easily recall mail in Outlook 2016 and other versions including 2013, 2010, 2007. While working on Outlook often it happens we sent message to other person to whom it was not meant for. The message could have important project files, attachments, reports which should be kept confidential with-in your team. To retrieve back these messages you can use Recall this Message feature in Outlook.
It really feels embarrassing when we sent a personal mail to someone else. Some user’s are not much aware of recall feature and here we will learn process to delete a sent mail in Outlook from server.
How to Recall An Email in Outlook
- Open Outlook in your system
- In the Mail box click on Sent Items option
- Now look for the message you want to recall and double click on it to open. Single click opens message only in reading pane with less options.
- When you have opened the sent mail, click on Message tab at the top
- In the upper ribbon go to Actions and then select Recall this Message
- Recall this Message dialog box will open, Select Delete unread copies of this message and then OK.
- If you want to append the message, click on Delete unread copies and replace with a new message and compose the message as usual and click send.
How to Know if the message recall was successful or not
- You can check Mark Tell me if Recall success or fails option to know the status in dialog box
- You can also check status of message by using actions in Outlook. It depends upon the recipients settings set under Tracking, the automatically process requests and responses to meeting requests and polls
So by Recall this Message feature you can retrieve mails which has not been read by recipient and can even replace the message with a new one if you forgot to mention about an important file or attachment. In most of the case you can delete the sent mail from recipient’s server. So this is all about Recalling Message in Outlook. Hope you find this article useful.
A premature click and before you know it, your unfinished e-mail is on its way to your colleague. It’s annoying, but not the end of the world for Microsoft Outlook users. The e-mail program comes with a recall function for messages. We reveal how it works and what is required in order to recall your e-mail.
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Requirements for the recall function
E-mails sent with Microsoft Outlook can be deleted from the recipient’s inbox or replaced with a new e-mail as long as the following conditions are met:
- Both your e-mail program and that of the recipient are connected to a Microsoft Exchange server
- The e-mail was sent within the same organization using the Outlook desktop app or Office 365
- The recipient has not yet opened the message
If these three requirements are fulfilled, then the e-mail can be recalled without a problem.
Recalling e-mails with Outlook 2016, 2013, and 2010
In order to recall an e-mail that has already been sent using Outlook 2016, 2013, or 2010, you need to do the following:
Step 1: Click on the “Sent Items” folder, which is on the left side of the Outlook window.
Step 2: Select the message that you want to recall via Outlook and double-click on it so that it opens in a new window.
Step 3: Click on the “Actions” button and select the Outlook option “Recall This Message” from the drop-down menu.
If the Outlook option “Recall This Message” is not displayed, this is probably because you aren’t using an Exchange account or the recall function has been deactivated by the administrator of the Exchange server.
Step 4: Select one of the two recall options.
- Delete unread copies of this message
- Delete unread copies and replace with a new message
Decide whether you want to inform the recipient as to why you’ve recalled the message.
Confirm your selection by clicking on “OK.”
Step 5: Make sure that the recall was successful.
Outlook will always inform you by e-mail about the result of the recall. If you have activated the corresponding function, the recipient of the message will also be informed about the recall.
Failed recall
How to ensure the recall is successful
Whether an already-sent e-mail can be replaced by a new message depends not only on the requirements listed above, but also on the recipient’s Outlook settings.
How To Recall An Email In Outlook For Mac 2011
The following scenarios are possible according to Microsoft.
Scenario 1: The “Automatically process meeting requests and responses to meeting requests and polls” feature is enabled (as default).
If the recipient has the “Automatically process meeting requests and responses to meeting requests and polls” feature enabled, both the original message and the message to recall the e-mail will be stored in the recipient’s inbox. Whether the recall works or not depends on whether the mail has been read.
How To Recall An Email In Outlook App Mac
- If the recipient has not yet read the original message, it will be replaced by the recall message. The recipient is then informed that you have recalled the original message.
- If the message is marked as read when the recall message arrives, the recall attempt will fail and the message will remain in the recipient’s inbox. However, the recipient will be informed that you attempted to recall the message.
Citra for mac. Scenario 2: The “Automatically process meeting requests and responses to meeting requests and polls” feature is disabled.
If the recipient has not enabled the “Automatically process meeting requests and responses to meeting requests and polls” feature, both the original message and the message about the recall will be stored in the recipient’s inbox. Whether the recall is successful or not depends on which e-mail is opened first:
- If the recipient opens the message about the recall first, the original message will be deleted, meaning the recall was a success.
- If the recipient opens the original e-mail first, the recall will be unsuccessful.
Scenario 3: An inbox rule moves the original e-mail to another folder.
- If the recipient has defined a rule, which means that the original e-mail and the recall e-mail will be stored in different folders, the recall will fail.
Scenario 4: An inbox rule moves both the original e-mail and the recall e-mail to a different folder.
If the recipient has defined a rule stating that both e-mails should be stored in the same folder, then it depends which e-mail is opened first.
- If the recipient opens the recall message first, the original message will be deleted. The recall was a success.
- If the recipient opens the original e-mail first then the recall will fail.
If an unfinished or error-filled e-mail can’t be recalled, e.g. because one of the above conditions isn’t met, then the mishap can usually be rectified by a follow-up message. Apologize for the mistake and send any missing content. Further tips for professional internet communication can be found in our article on e-mail etiquette.